Commissioner John Siegfried, Carver County

Commissioner Jim Kordiak, Anoka County

Commissioner Don Maher, Dakota County

Commissioner Victoria Reinhardt, Ramsey County

Commissioner Dick Stafford, Washington County

Commissioner Joseph Harris, Dakota County

Commissioner Randy Johnson, Hennepin County

Commissioner Jim Ische, Carver County

Commissioner Dennis Berg, Anoka County

Commissioner Peter McLaughlin, Hennepin County

Zack Hansen, Ramsey County

Barry Tilley, Dakota County

Barry Schade, Dakota County

Brad Fields, Anoka County

Mike Lein, Carver County

Don Chapdelaine, SKB

Irv Stern, BFI

Chuck Wegner, BFI

Kevin Johnson, Lindquist & Vennum

Anne Gelbmann, OEA

Marcus Zbinden, Carver County

Kevin Tritz, NRG PS

Fawzi Awad, Ramsey County

Judy Hunter, Washington County

Phil Eckhert, Hennepin County

Susan Hubbard, Eureka Recycling

Tim Brownell, Eureka Recycling

Dawn Erlandson, North Woods Advertising

Bill Hillsmann, North Woods Advertising

Mary Richardson, RRA

Peggy Aho, RRA

Linda Gondringer, RRA

Commissioner Reinhardt made a motion to ratify the checks and claims. The motion was seconded by Commissioner McLaughlin and passed unanimously on a voice vote.

1. Communications: Presentation of SWMCB Logo and Recommendation for 2003 Communications Activities.

Dawn Erlandson and Bill Hillsman, both with North Woods Advertising, reviewed with the Board, the logo as selected by the Communications Committee which consisted of Commissioners Haigh, Siegfried, McLaughlin, and Stafford. Commissioner Siegfried made a motion that the SWMCB adopt the Green Guardian as its communication logo and use this new logo as a means of broadening the SWMCB’s communication efforts. The motion was seconded by Commissioner McLaughlin and passed on a voice vote. Commissioner Johnson asked what research has been done on trademark issues pertaining to the Green Guardian logo. Chair Haigh requested that staff investigate any trademark issues with regards to the Green Guardian and report back to the SWMCB.

Bill Hillsman noted that now that selection of the new communication logo has been completed, North Woods Advertising is proposing a 2003 communication work plan which recommends a variety of public communication strategies including TV, newspaper, and earned media. Staff noted that the recommendation presented has been incorporated into the 2003 SWMCB Budget and Work Plan and is subject to the SWMCB’s approval as part of the 2003 Work Plan and Budget.

Commissioner Maher asked that an evaluation be completed each quarter on web activities, and that hopefully, this will help the SWMCB determine if it is meeting its goals. Mary Richardson noted that this task could be added to the North Woods Advertising scope of work.

Commissioner Reinhardt noted that the new communications plan should help the SWMCB get a variety of messages out to the public. Commissioner Reinhardt asked if the SWMCB had selected a firm to manage the web site. Linda Gondringer noted that a web firm has not been selected, but that this issue will be brought to the SWMCB for consideration at an upcoming meeting.

Commissioner McLaughlin noted that he appreciates Commissioner Maher’s comments on measuring the usage of the web site. Commissioner McLaughlin also noted that he feels the SWMCB new communications plan is a focused approach on reaching out to the public on garbage issues. Commissioner Stafford noted that he would like to take part in the web site monitoring.

2. 2003 Work Plan and Budget.

1. 2003 Work Plan and Budget. Mary Richardson reviewed the proposed 2003 work plan and budget process. Ms. Richardson noted that the work began in July when the SWMCB approved the county contributions for 2003 at $19,000 per county. Ms. Richardson noted that staff from each of the member counties, along with input for the implementation groups, developed a work plan for consideration by the Management Unit. The Management Unit reviewed the proposed 2003 work plan and budget and are recommending that the SWMCB approve, by special resolution, the proposed work plan and budget as presented. Ms. Richardson noted that next year, the work plan will put more emphasis on the communications plan (40% of the budget) and development of policies.

Barry Schade reviewed the 2003 Revenue and Budget summary. Mr. Schade noted that the budget recommended for approval by the Board shows revenue available in the amount of $1,668,224 and SWMCB projected expenditures for 2003 at $1,602,020.

Commissioner McLaughlin asked what the proposed plan is with regard to the contingency fund if the funds to be received by the SWMCB from the State are reduced. Barry Schade noted that the funding agreement with the State provides revenue through 2004 and that the SWMCB has already received a check for 2003. Commissioner Kordiak asked why there is not money budgeted in 2003 for mercury thermometers. Ms. Schade noted that thermometers will be ordered in 2002 for distribution in 2002 and 2003. Commissioner Harris asked if contracts were subject to funding and whether they could be cut if revenues declined. Mary Richardson noted that all contracts have termination clauses.

Commissioner Kordiak made a motion that the 2003 Work Plan and Budget be approved as submitted. The motion was seconded by Commissioner McLaughlin and passed unanimously on a voice vote.

2. Agreements for 2003 Work Plan and Budget Activities. Barry Schade reviewed seven contracts that staff are recommending that the SWMCB approve, based on the 2003 work plan. Contracts and contract amendments for approval are as follows:

• An amendment to the contract with Dakota County Financial Management Services extending the term of the contract to December 31, 2003;
• An amendment to the contract with North Woods Advertising for communication services extending the term of the contract to December 31, 2003 and increasing the contract amount by $400,000;
• An amendment to the contract with Richardson, Richter & Associates, Inc. for administrative services extending the term if the contract to December 31, 2003 and increasing the contract amount by $441,220;
• An amendment to the contract with Lindquist & Vennum for legal services extending the term of the contract to December 31, 2003 and increasing the contract amount by $60,000;
• A contract with Capitol Hill Consultants, Inc. for lobbying services with a term of October 1, 2002 through December 31, 2003 and contract amount not to exceed $55,000;
• An amendment to the contract with Cairn & Associates for work on the Community POWER project by extending the term of the contract to December 31, 2003 and increasing the contract amount by $46,000;
• An amendment to the contract with Hennepin County for VSQG services by extending the term to December 31, 2003 and increasing the contract amount by $30,000.

1. Processing Committee Correspondence and Next Steps.

Commissioner Harris noted that the Processing Committee adopted a work plan that involves the review of all contracts, permits and ordinances of facilities, transfer stations, landfills and ash landfills that are used by SWMCB member counties. Commissioner Harris noted that the Processing Committee is projecting 2003 to be busy year with regards to processing issues, and he made a suggestion that the Processing Committee have more Commissioners as members. Commissioner Harris also reviewed resolutions from Ramsey and Washington Counties regarding their RDF facility. Both counties notified NRG Energy, Inc that they do not intend to renew the Service Agreement under the same terms and conditions. Commissioner Harris asked that the SWMCB’s organizational structure be on the October meeting agenda so that Processing Committee issues could be addressed.

2. Source Separated Organics Composting at the PGA Tournament.

1. Toxicity Update.

This action item held over until the next SWMCB meeting.

There being no further business, the meeting adjourned at 12:15 p.m.